Job Details

Job Title: Office Coordinator

Location: Austin, TX (Onsite)

Compensation: $18-22/hour

Work Schedule: Full-time, Monday to Friday, 8 AM - 5 PM

Start Date: ASAP

Job Overview:

We are looking for a detail-oriented and personable Office Coordinator to support our client with the day-to-day operations of a dynamic office. The ideal candidate will be the first point of contact for visitors and assist with administrative tasks to ensure smooth operations. This position offers a great opportunity to work in a collaborative environment where team bonding and community engagement are highly valued.

Key Responsibilities:

• Welcome and assist visitors, creating a positive experience for all office guests.
• Manage incoming phone calls and direct them to the appropriate team members.
• Coordinate and assist with client meetings, including setup and cleanup for events such as breakfasts, lunches, and happy hours.
• Prepare and print materials for presentations and meetings.
• Organize vendor updates and ensure accurate communication with internal teams.
• Help organize team events, including lunch-and-learn sessions.
• Maintain a clean and organized office environment, ensuring common areas like the kitchen and supply rooms are well-stocked and presentable.
• Assist with mail distribution, courier services, and basic accounting tasks such as scanning and depositing checks.
• Provide administrative support to leadership, including scheduling travel and preparing expense reports.
• Record meeting minutes and distribute them as needed.

Qualifications:

• 1-2 years of experience in an office coordinator, receptionist, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and customer service skills.
• Highly organized, reliable, and able to manage multiple tasks with attention to detail.
• A positive attitude and eagerness to work in a team-oriented environment.

Perks:

• Be part of a close-knit team with a fun, community-driven culture.
• Enjoy access to employee discounts and other perks.
• Opportunities for professional development and growth within the company.

If you are proactive, enjoy interacting with people, and thrive in a fast-paced environment, this role is perfect for you! Apply today..