Job Details

Administrative Assistant - Asst. Principal

Job Posting ID: 358 Location(s): High School Employment Type: Full Time Job Type: Hourly - Annualized Posted Date: 01/15/2026 Deadline: Until Filled Pay: $13.20 - $15.91 Hours per Day: 8:00:00

Administrative Assistant - Asst Principal

Primary Purpose:
Performs a variety of responsible secretarial/clerical duties for the Assistant Principal, Counselor, and other faculty and staff members; to assist with the day-to-day operations of the office; to compile, maintain, and update disciplinary action records and related reports; to contact students, parents, and teachers regarding disciplinary related matters; assists the site administrators by relieving them of routine administrative and clerical detail, does related work as required.

Qualifications:

Education/Certification:

• High School Diploma or GED

• Bilingual preferred
• Fifteen hours of college credit with some business orientation; or equivalent business school background; or three years of general clerical/secretarial experience
• Keyboarding and computer proficiency
• Computational, organizational, and communication skills
• Ability to work efficiently with constant interruptions and with various district employees
• Have experience related to working with students or parents
• Desire and ability to work with and effectively communicate with staff, students, and parents

• Routinely meets and interacts with the public, staff, and students in situations, which require tact, discretion and professional courtesy
• Performs a wide variety of clerical duties, including but not limited to typing and preparing letters, memoranda, running reports, and forms
• Receives and resolves basic concerns and complaints, using knowledge of school policies, procedures, rules and requirements
• Answers incoming calls, routes to appropriate staff, takes reliable messages and input meetings/calendar appointments for Assistant Principal and Counselor
• Establishes, maintains, and monitors confidential filing systems in an accurate and efficient manner
• Facilitate the flow of information and disburse incoming mail and other correspondence
• Compiles data and information from various sources and inputs on multiple forms
• Process student tardy referrals, issue student passes or refer to Assistant Principal or Counselor when applicable
• Process specific detention assignments as requested by the Assistant Principal
• Distribute student suspension information to parents and the appropriate personnel
• Provides support/assistance to Assistant Principal and Counselor with projects/department need per administrative assignment
• Composes, edits, and types correspondence and memos as directed
• Complies with directions and instructions from supervisor, performs other tasks, and assumes such responsibilities as may be assigned
• Maintains positive and cooperative working relationships with colleagues and others when conducting district business; demonstrates teamwork in daily activities
• Is prompt, timely and thorough in completing assignments
• Is regular in attendance and complies with absence protocol for personal and sick time off
• Seeks and participates in on-site and outside staff development training sessions to improve job performance
• Participates in faculty meetings and special events as assigned
• Assist in notifying teachers with students having a long-term absence; assist in collecting student assignments
• Maintain accurate records of daily student transactions
• Deliver student messages as needed for Assistant Principal and Counselor
• Post college and career student information, as requested
• Assist in maintaining the counselors' supply inventory
• Be knowledgeable of all areas of the enrollment and scheduling process
• Assist the counselors in preparing the testing materials
• File the standardized test scores as requested
• Assist in maintaining the SAT and ACT testing materials
• Assist in assigning student aides new students; oversee the new students' campus tours
• Assist in training student aides in filing procedures for counselors
• Demonstrate behavior that is professional, ethical, and responsible
• Comply with district policies, as well as state and federal laws and regulations
• Adhere to the district's safety policies and procedures
• Maintain confidentiality in the conduct of district business
• Must be able to perform the essential functions of interacting with students and/or district employees in the specific work site assigned
• Demonstrate regular and prompt attendance
• Other duties as assigned